10 Best Project Management Software for Remote Teams

10 Best Project Management Software for Remote Teams.

As distant working continues to rise in recognition, venture administration instruments have grow to be essential with regards to managing initiatives and staying related with group members. But with so many choices available on the market, it may be difficult to find out which one is best suited in your distant group’s wants. And that’s why we’ve created this submit.

Whether you’re a small startup or a big company, having the precise venture administration software program could make all of the distinction in conserving your group organized, productive, and related. So, let’s dive in and uncover the perfect venture administration software program choices for distant teams.


1. Monday’s Project Management

Enhances group productiveness, visibility, and accountability throughout departments, making it appropriate for distant teams in varied industries

project management tool Monday

Monday is a extremely advisable choice for managing initiatives, significantly for teams working in content material, inventive, software program, manufacturing, and associated industries. Having utilized it for practically a 12 months throughout two manufacturers within the diet and meals area of interest, I discovered it to be a reliable software for enhancing group productiveness, visibility, and accountability throughout departments.

While it could initially seem much like ClickUp, Monday boasts a distinct set of options that cater to intermediate to superior customers. However, even novice customers can shortly configure automation with its built-in automation capabilities.

For instance, you’ll be able to simply automate activity creation or task transfers when the standing is modified from X to Y; its potentialities are infinite.

One standout function of Monday is its capacity to mirror gadgets throughout totally different boards, a performance not generally present in most venture administration instruments. Regardless, I like to recommend giving Monday a strive!

Manage Projects with Monday.com

2. PipeDrive

Offers ease of use and integration capabilities, permitting distant teams to trace and visualize their clients’ journey seamlessly.

project management tool PipeDrive

PipeDrive is primarily acknowledged as a gross sales administration software, serving as a Customer Relationship Management (CRM) resolution that permits companies to trace and visualize their clients’ journey – from prospect to result in buyer and past. Nonetheless, many people additionally make use of PipeDrive as a venture administration software.

What makes Pipedrive a lovely choice is its ease of use, together with its integration capabilities with different instruments.

For instance, you’ll be able to conveniently hyperlink your mailbox to PipeDrive, permitting you to interact in conversations inside the CRM with people in your pipeline.

For context, I used PipeDrive for a US building firm and a UK design company. Initially, I used to be underneath the impression that using it as a venture administration software won’t be the perfect of concepts, however the software is so versatile which you can simply use it for managing your initiatives.

For instance, it makes use of Pipelines and Stages as its foremost key phrases. So you should utilize Pipeline for Project throughout Stage because the Status of your venture. And sure, Lead is to Task. Easy, proper?

Manage Projects with PipeDrive

3. ClickUp

Provides a flexible vary of options, from activity monitoring to built-in ticketing programs, making it ultimate for distant teams to remain organized.

project management tool ClickUp

I could also be biased towards ClickUp when managing medium to large-scale (and ongoing) initiatives as a result of I’ve been using it actively for 3 totally different startups and have referred it to a number of others. But I’ll do my best to be balanced in my views right here.

ClickUp is a venture administration software with a wide selection of options; it contains all the options of typical venture administration instruments out there and options which can be distinctive to them.

For instance, in case you are a small group – or simply a person with lots of initiatives – using ClickUp will give you all the stuff you want, from conserving observe of duties, deadlines, leads, and the like.

But right here’s the place ClickUp truly shines – it’s versatility. And listed here are among the issues you are able to do with it (no less than what I’ve carried out with it) apart from including lists and Kanban for duties:

  1. Workloads: Visually see everybody’s workload, assign work, and see if they’re underutilized or overworked.
  2. Customer help middle: This is a built-in ticketing programs with options like Freshdesk or Zendesk and many others.
  3. Company Wiki: ClickUp’s built-in doc function, so that you don’t have to make use of instruments like Notion or Google Docs for note-taking functions.
  4. Goals and Milestones: a singular function that means that you can set targets like they’re folders, set the numbers, and see which targets are being hit, which of them have to be retargeted, and the like.

And after all, it additionally has lots of automation recipes, and in case you are a sophisticated consumer, you’ll be able to increase its superpowers using Zapier or Integromat, too.

Manage Projects with ClickUp

4. Airtable

Combines the ability of spreadsheets with venture administration, permitting distant teams to prepare information and duties in varied views, together with Kanban and Calendar.

project management tool Airtable

If you’re a large fan of spreadsheets, then that you must give Airtable a shot. At first look, it appears daunting, even for spreadsheet fans. It may even seem like a database to some.

But in actuality, it’s a robust software that can be utilized for venture administration, amongst different capabilities.

With Airtable, issues could be constructed within the following views:

  1. Kanban: Just drag and drop playing cards from one column to a different.
  2. Table: Like a daily spreadsheet, however with more options.
  3. Calendar: excellent for teams who’re all the time on tight schedules, like content material creation teams.
  4. Gallery: Focuseson the visuals, excellent for inventive teams.

But the place Airtable beats the remainder of the instruments is its energy to calculate issues. Like spreadsheets, in case you are heavy on information, you’ll be able to patch in your formulation on the rows and columns, and also you’ll get the numbers you want. You may even write your personal scripts (if you happen to’re aware of JavaScript).

Integrating it with Zapier or Integromat will assist make issues simpler, too, together with different apps like Slack, Gmail, and different instruments which can be essential to distant teams.

Manage Projects with Airtable

5. Asana

Enables teams to set activity dependencies and create new organizations shortly, making certain clean workflow and collaboration amongst distant members.

project management tool Asana

Asana remains to be considered one of my go-to venture administration instruments for managing totally different shoppers. It is one other highly effective software that any group can tremendously profit from, from content material and internet design and growth to images and eCommerce.

Using Asana is fairly easy – it has two foremost views: Board and List; and you’ll swap between the 2. For the duties that you just create, you’ll be able to set dependencies – if a activity isn’t accomplished, the subsequent dependent activity can’t begin – so it’s simple to identify the bottleneck.

One of the explanation why I nonetheless use Asana is as a result of you’ll be able to actually create a brand new group in just below 10 seconds, and you’ll create dozens upon dozens of organizations as you need totally free and invite as much as 15 free members too.

Manage Projects with Asana

6. Trello

Offers a clear and intuitive interface, permitting distant teams to handle duties effectively using playing cards and varied views.

project management tool Trello

Trello is one more easy venture administration software that many individuals can’t go away behind, even when there are already newer instruments with more strong options. And there’s a cause for that, after all!

Trello is excellent for individuals who wish to improve group productiveness. And the rationale why that is the perfect function of Trello is that it’s so…clear. There are not any pointless options, no clunky options that can make you wish to learn the information base and the like. It could be very intuitive and easy, too.

Drag playing cards throughout totally different columns, or use the desk view, update a activity’s deadline by merely dragging it throughout the calendar — issues like which can be very well-thought-out; little issues that may make your life simpler.

There are different views that you should utilize inside Trello, together with Timeline, Table, Dashboard, and Calendar.

For most of its grandfathered customers, back when it was only a Kanban, many of those customers nonetheless use Trello for simply the playing cards – together with me!

Manage Projects with Trello

7. Toggl Plan

Combines aesthetic design with options like venture planning and workload administration, making certain distant teams keep productive and on observe.

project management tool Toggl Plan

Toggl Plan is a venture administration software that captures the eyes. It has a very aesthetic really feel to it, and to be sincere, that’s the one factor that many instruments don’t have, which I feel is a disgrace as a result of having an excellent UI can assist in being within the “flow”.

Toggl Plan focuses on these three foremost issues.

  1. Project Planning: This is the place you’ll be able to create duties and drag them alongside the timeline, and many others.
  2. Workload Management: Since considered one of Toggl’s foremost products is time-tracking, it’s pure to have a function that tracks the workload of your group. In this case, I imagine the mixture of activity administration and time monitoring performs properly with the software. You can simply see if somebody is overworked or wants more duties!
  3. Task Management: Create, edit, assign duties to your group members, and have every activity time tracked.

Honestly, in case you are a small distant group and in search of methods to totally make the most of your group and just be sure you are paying them appropriately, Toggle Plan might be the perfect software that you should utilize. Give it a shot with their free trial!

Manage Projects with Toggl Plan

8. Basecamp

Provides a easy interface with a tab for all actions, permitting distant teams to remain up to date on who’s engaged on what.

project management tool Basecamp

Basecamp is a traditional venture administration software, and I’ve added it to the checklist due to how broadly it’s getting used even at this time. It’s a easy software that teams engaged on software program growth, content material creation, and many others., can profit from.

It additionally has a nifty tab for all actions inside the group, so you’ll be able to know at a look who’s engaged on what.

One factor I like about Basecamp (and I’m positive that many will agree with this) is that its pricing construction is simple. Unlike different instruments that cost you per consumer, Basecamp means that you can pay a flat charge irrespective of what number of customers you’ve gotten.

Manage Projects with Basecamp

9. activeCollab

Facilitates real-time updates and simple communication, permitting distant group leaders to maintain contractors/shoppers knowledgeable.


ActiveCollab helps collaborators by its time-saving and easy-to-use options. Project leaders can set milestones for the group, add group members, assign duties, and get notified through e-mail for updates on the venture. Also, when replying or posting a remark, you don’t want truly to log in to the system. You can reply and submit feedback through e-mail.

With ActiveCollab, group leaders can present real-time updates to their contractors/shoppers by giving them entry to the system. I’ve personally used this, and I’ve seen that it’s fairly versatile in giving customers permission on what options to make use of.

Manage Projects with activeCollab

10. Assembla

Uses a ticketing system to assign duties, making certain clear communication and activity distribution amongst distant group members.


Assembla has a ticketing system the place teams in distant locations are given duties through tickets. I’ve used this, and personally, I discover it somewhat complicated at first, however after spending a while with it, I get precisely the way it works. It is like a type of on-line boards the place individuals speak about issues; solely right here, the venture chief is the one who controls a lot of the recreation.

There are built-in wikis to assist new customers navigate their method by, and Assembla encourages its customers truly to learn and comply with directions.

Manage Projects with Assembla

Bonus: Confluence


If you’re a wiki consumer, then Confluence shall be simple so that you can use. Although it’s not your traditional wiki, it nonetheless incorporates many comparable options like content material creation for all customers, clever search, dialogue, and plenty of more. File sharing is made through drag and drop.

Unlike different venture administration software program, Confluence is more targeted on documentation and knowledge sharing. For massive initiatives, correct documentation is unquestionably the important thing to a more organized execution of issues.

Like WordPress, there are additionally a number of plugins that customers can set up for the system, every having its personal goal. And as individuals say, the perfect function is its capacity to combine with Microsoft Office. That, in itself, says so much.

Manage Projects with Confluence

Bonus: Kapost


Kapost is a publishing administration software program excellent for bloggers and writers in collaboration. It is a digital newsroom the place customers can current an idea and have it accredited by an editor. There are three forms of customers right here, editors, contributors, and subscribers. Editors can approve, assign, and reject concepts to contributors.

Kapost additionally has a built-in function for funds per submit; though I haven’t tried it, I feel it’s a very cool function, particularly when working with a various group on an output-based cost.

The factor about Kapost is that it makes its customers focus more on the ideas, rising the standard of content material. It’s like an actual newsroom the place individuals brainstorm collectively.

Manage Projects with Kapost

Bonus: Time Doctor

Time Doctor

Time Doctor had me at dramatically lowering wasted time, as on this planet we live in now; time could make or break a whole firm.

Its foremost options embody elective screenshot monitoring for distant staff (which is somewhat invasive, in my view, however will do the job), computerized technology of every day experiences, conserving observe of what web sites and purposes are used, and plenty of different options that observe each attainable motion of a consumer on his pc. I need to say, if you wish to be strict with each penny you pay, Time Doctor is what you’re in search of.

Manage Projects with Time Doctor

To finish…

I sincerely hope that my overview of those instruments I’ve personally used can assist you in making a choice. One factor I’m positive of is that if you happen to decide any of those and simply carry on using them, your productiveness will shoot to the roof.

What I like to recommend is to take time, use all of those instruments for a free trial, get a really feel of the way it works, uncover the professionals and cons for your self, after which lastly decide. Decide on one with the intention of using it for a number of years to come back.

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