How To See Who Downloaded Files In Google Drive

How To See Who Downloaded Files In Google Drive.

Along with storing a number of information and folders, Google Drive permits you to share and collaborate these information with different individuals.

But how will you know if somebody has downloaded them or clicked the shared hyperlink? Or who at present has entry to them and if they will edit them?

In this text, we clarify varied methods to know if somebody has entry to your Google Drive information and if it’s potential to know that they’ve downloaded them.

How to See Who Downloaded Files in Google Drive?

Honestly, there isn’t a option to know when somebody downloads your information in Google Drive if you’re using a private google account (the free one which comes with each google account).

However, you may a minimum of know who has entry and may even reassign what sorts of entry individuals have to forestall them from making adjustments to the initially shared doc.

To find out about different options, you may proceed studying the article under.

Viewing Activity of the File

If you shared a file on Google Drive with Anyone with the hyperlink entry, there isn’t a option to know for certain who downloaded it.

However, for those who share the file with particular individuals/teams, you may see the listing of all of the individuals who can entry it. Also, you may know when somebody has edited the file. That manner, you could possibly guess if they may have downloaded the file at any time when the exercise of the file adjustments.

But nonetheless, Google Drive hasn’t but offered a option to know precisely who or how many individuals have downloaded the file.

Nonetheless, you may see who has entry to the shared file as follows.

On Desktop

  1. Open a browser and register to your Google Drive account.
  2. Click My Drive from the left sidebar.
  3. Select the shared file/folder. You may also use the search bar to search out it when you’ve got too many information or folders.
  4. Now, click on the View particulars icon (seems to be like somewhat ‘i’ inside a circle) within the prime proper nook.
  5. Under the Details tab, hover over the profile image to know who has entry to the file.”details-tab-shared-file-activity
  6. Click the Activity tab to see if somebody has made adjustments to the file.

On Mobile Devices

  1. Open the Google Drive app.
  2. Tap on the Files tab.
  3. Next, faucet on the More actions icon (three vertical dots) next to the shared file/folder.
  4. Next, faucet on Details and exercise.
  5. Tap on the Who has entry part to view all of the individuals who can entry the file.
  6. Additionally, you may see when the file was accessed not too long ago or prior to now below the Activity part.

Using Third-Party Services

You can join some third-party service that permits you to combine your Google Drive account and monitor your drive information.

Using them, you may know what number of occasions the file has been downloaded, the quantity of people that have seen it, and even the precise time when it was seen.

Using a URL Shortener

Before sharing a google drive hyperlink, you may shorten it using a URL hyperlink shortener. Then, you may monitor what number of occasions individuals have clicked the hyperlink.

However, a click on doesn’t essentially imply the file was downloaded, and it’s potential that somebody solely seen the file.

Using Google Apps Unlimited

If you might be subscribed to Google Apps Unlimited, you may view an in depth description of the shared file exercise for each member of the shared drive.

However, you should have Manager stage entry to the shared drive. Then, you should utilize the drive audit log, also called the log occasion information, to know who downloaded the file and even the IP deal with of the one that downloaded or edited it.

For this,

  1. First, log in to your Admin console together with your administrator account.
  2. On the left sidebar, click on to develop Reports on the sidebar and choose Audit log > Admin.
  3. Now, in the best pane, you may view who downloaded or accessed the file below the User class, together with all of the exercise finished on the file. (accessed, date accessed, IP deal with, device kind).Audit-log-google-admin

Can They Access Other Files Stored in My Google Drive?

Except for the file/folder for which you’ve got shared the hyperlink, different individuals can not entry the remainder of your information inside your Google Drive.

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