7 Ways To Fix Outlook Signature Not Working

7 Ways To Fix Outlook Signature Not Working.

The signature function in your Outlook permits you to insert signatures underneath your mail, however generally you would possibly run into issues that forestall you from doing so. 

This error is more likely to happen when you’ve got each the MS Office Desktop App and one other model of Office in your pc. You can get rid of this problem by deleting the pre-installed Microsoft Office Desktop App.

Before we get into this text, ensure that to allow the signature function in your Outlook.

Causes for Outlook Signature Not Working

Even although there is no such thing as a affordable trigger for the outlook signature function to not work, some code errors or cache would possibly trigger this. Some of the culprits behind the signature function not working are

  • Code Issue With the New Update: Problems with the signature function are largely discovered on the brand new update of older variations of Office. Error log messages have a tendency to seem to warn that the outlook signature is just not working correctly. Try to update or set up a more moderen model of MS Office underneath such circumstances. 
  • OWA Policy: While using Outlook on the net to ship an e mail, OWA policy would possibly block this function. You must allow this function to make use of it. However, solely organizations are allowed to view or change the policy. If you utilize a Personal MS Account, you gained’t get entry to it.
  • Unable to Read HTML Format: If the signature is in HTML format, the receiver won’t be capable of see it, particularly in the event that they view the mail on their cellphone. Some telephones can solely learn plain texts, so though the signature is shipped, it won’t seem on the receiver’s device.
    You have to have a minimum of Exchange 2007 model to view your e mail in HTML format. However, it’s opposite in case of image signatures. 

How to Fix Outlook Signature Not Working?

Such points are largely induced because of system errors, and a easy update will in all probability repair your drawback. However, we will’t at all times ensure that the system is the trigger so let’s look into the fixes to troubleshoot this drawback.

Add a New Signature 

If your signature is just not working, you may at all times make one other one and use it. Here’s how to make use of the signature function in your Outlook so as to add a brand new signature.

  1. Go to Outlook and faucet on New Email. A brand new tab seemsnew email
  2. Under Include, click on on Signature
    signature option under include
  3. If you have already got a signature, then choose the title; in any other case, faucet on Signatures… Option to create a brand new one
  4. A tab seems. Tap on the New choice and kind the signature. 
    new signature
  5. Click on the OK button
  6. Again, click on on OK and compose your e mail

This will add a signature to your mail. If your outlook signature nonetheless doesn’t work regardless of following these steps, then comply with the remaining strategies.

Delete Microsoft Office Desktop App

If you’ve gotten put in Microsoft Office Outlook, the pre-installed Microsoft Office Desktop App in your pc would possibly freeze and trigger points which may have an effect on the signature function. In such instances, you may uninstall the older model that got here together with your pc.

Here’re the steps to uninstall Microsoft Office Desktop App:

  1. Tap on the Search icon and kind Control Panel
  2. Hit the Enter key and click on on Programs 
  3. Select Programs and Features.
  4. Scroll down and seek for Microsoft Office Desktop Apps.
  5. Right-click on it and choose Uninstall.
  6. A affirmation field seems. Click on the Yes button.

Restart your pc and see if the Microsoft Office Desktop App was the trigger on your signature function to not work.

Add Signatures Using OWA

Outlook Web App (OWA) is part of the Microsoft Exchange Server that allows you to ship mails. Sometimes using the put in MS Outlook so as to add signatures won’t work. In this situation, you should utilize Outlook net so as to add e mail signatures. 

  1. Go to the Outlook net server and log in to your account
  2. Tap on the Settings icon on the highest proper nook
  3. Select View all Outlooks settings and faucet on Compose and Reply  
  4. Tap on + New Signatures and kind your signature title
  5. After writing your signature, scroll down and choose the default signatures for brand new messages and for replies/forwards
  6. Click the Save button and ship the e-mail.

This will embody your signature on the finish of your e mail. You may insert a picture as your signature. 

Change to Plain Text Format 

Some gadgets which have an Exchange Service older than MS Exchange Service 2007 can solely learn plain texts; if the signature is in HTML format, it gained’t seem within the mail. But, in case of image signature, it’s the precise reverse.

To change the format into plain textual content, comply with the steps beneath:

  1. Open your Outlook account on the net
  2. Click on Settings and choose View All Outlook Settings
  3. Under Mail, faucet on Compose and Reply
  4. Click in your Signature and scroll all the way down to Message Format 
  5. Click on HTML on the Compose messages in HTML format. A drop-down seems
    message format to plain text
  6. Select PlainText and click on on Save

It adjustments the format of your signature to plain textual content, which is readable on all gadgets. 

Change to HTML Format for Image Signature

If your outlook signature is just not exhibiting the image, the trigger may very well be setting the message format as plain textual content or wealthy textual content. You gained’t get to view images in these codecs.

To change it into HTML, it’s important to comply with the same steps from above.

 For the MS Outlook utility,

  1. Go to Outlook and faucet on File
  2. Select choices and click on on Mail.
  3. Under Compose Messages, change the Rich Text/Plain Text to HTML
    html format
  4. Click on the OK button

This will set the format to HTML which helps you to see the image signature in your Outlook.

Repair Your Microsoft Office 365

If the signature image is grayed out, troubleshoot the MS Office 365 to repair it. You can use the Windows built-in restore instruments to unravel this problem.

  1. Search for Control Panel on the search bar and press Enter
  2. Go to Programs and click on on Programs and Features
  3. Click on MS Office 365 and choose the Change choice 
  4. A dialogue field seems. Select the Quick Repair choice and click on on the Repair buttonquick-repair

If this doesn’t repair your drawback, strive the net repair choice. It requires web entry and would possibly take a bit longer to restore. 

Delete the Registry 

Though it’s not suggested to take away registry recordsdata, this may be the final choice to make your outlook signature work. The registry is a database that shops data. Make certain you backup the registry earlier than following these steps.

  1. Go to the search bar, kind Run and press the Enter key
  2. Type regedit on the field and click on on the OK button
  3. A affirmation field would possibly seem. Click on Yes 
  4. Once the Registry Editor opens, press Ctrl and F keys to open the discover tab
  5. Type 0006F03A-0000-0000-C000-000000000046 on the field then, click on on Find Next choice. It helps you discover the registry file in your pc.click-in-find-next
  6. Right-click on the file and Delete it
  7. Repeat these steps once more till you delete all of the registry keys present in your pc.

 After following these steps, restart your pc and run Outlook to examine whether or not the signature function is working or not. 

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