How to Use Smart Lists for Reminders on iPhone

Apple’s Reminders app affords the power to create Smart Lists with the intention to group reminders inside totally different classes. With Smart Lists, customers can customise their lists primarily based on particular situations like location, date, time, precedence, and flag. This manner, the app will solely present reminders that it’s essential fulfill if you find yourself required to.

In this put up, we’ll clarify how to make use of Smart Lists contained in the Reminders app in your iPhone.

How to create Smart Lists for Reminders on iPhone

Creating Smart Lists on Reminders isn’t as arduous as you assume it could be.

1. Open the Reminders app in your iPhone and faucet on Add List on the backside proper nook. 
   
2. Inside the New List display, enter the title of the listing you wish to create and choose the colour you wish to assign to this explicit listing. 
   
3. Once that’s completed, faucet on Make into Smart List underneath the listing’s title. 
   
4. You’ll now see the Filters display pop up.
   
   Here, choose the filters and tags you want to add to your listing and customise it nevertheless you need. An in depth information on which filters to pick out and the way to customise them is offered within the part under. 
5. Once you’ve custom-made filters in your Smart List, faucet on Done on the high proper nook.
   
6. Next, you’ll be able to full creating the Smart List by tapping on Done once more on the following display. 
   
7. Once you do this, the brand new Smart List can be created and can seem on the backside of your current Reminders listing. 
   

How to use filters inside Smart Lists

When you choose Make into Smart List throughout the creation of a Smart List, you’ll be introduced with 5 totally different choices to manually curate your listing primarily based on totally different eventualities.

Date

1. You can set date-based filters in your Smart Lists by selecting Date contained in the Filters display.
2. When you do this, you’ll get to decide on any of those choices – Off, Any, Specified Range, and Relative Range.
3. Choosing Any will present a listing of reminders you’ve set with an assigned date.
   
4. When you choose Specified Range, you get to decide on the Start Date and End Date for the reminders to indicate up on this listing. 
   
5. Selecting Relative Range will allow you to set a roundabout interval for the duties to indicate up. You can configure it to indicate upcoming or earlier duties which can be set to occur or have occurred in a couple of hours, days, weeks, months, or years. 
   

Time

When you choose the Time parameter, you’ll be able to select from among the many following choices – Any, Morning, Afternoon, Evening, and Night.

This manner, Apple will discover duties that had been set to be completed throughout a normal interval of the day. Assigning lists primarily based on part of the day offers you with duties at hand that you would be able to break down throughout totally different intervals. 

Location

You can categorize duties primarily based on the situation you’re at with the intention to see solely these duties which were assigned to your particular location. You can set totally different areas for duties like when at residence, at work, in your automobile, or someplace else. 

Flag

Selecting this selection, allows you to filter your duties primarily based on whether or not or not they’ve been flagged by you. Flags can be utilized to set gadgets on the highest of priorities in order that they’re not misplaced underneath different duties. 

Priority

If you don’t prefer to flag stuff however you’re as a substitute into categorizing duties into totally different ranges of precedence, then you’ll be able to type by means of your reminders into High, Medium, Low, or Any. 

How so as to add reminders to a Smart List

Once you’ve created a Smart List inside Reminders, you’ll be able to add reminders to it. There are two methods to do this – one by creating a brand new reminder for a Smart List and the opposite by transferring an current reminder from one listing to your Smart List. 

Method 1: Create new reminders inside a Smart List

1. To create a brand new Reminder in your Smart List, open the Reminders app in your iPhone and choose the Smart List you have got created. 
   
2. On the following display, faucet on New Reminder on the backside left nook. 
   
3. A brand new reminder will now seem as a pointer contained in the Smart List. You can add particulars to it by tapping on the i icon on the suitable facet of the brand new reminder. 
   
4. Inside the Details display, enter the required particulars in your reminder inside Title, Notes, URL (optionally available), Date, time, repeat, tags, location, flag, precedence, and different information. 
   
5. To be certain that the brand new reminder is added on to your Smart List, faucet on List contained in the Details display. 
   
6. Next, choose the Smart List you wish to add the reminder to. 
   
7. To affirm the method, faucet on Done on the high proper nook. 
   
8. Your new reminder can be created and can be seen inside your Smart List. 
   

Method 2: Move current reminders to Smart List

If you have got created a reminder beforehand however wish to transfer it to your Smart List, you are able to do that by following the steps under.

1. Open the Reminders app and faucet on All to see your entire reminders or choose one from the pre-defined listing or My Lists. 
   
2. On the following display, faucet on the 3-dots icon on the high proper nook. 
   
3. When a menu seems underneath this button, choose Select Reminders. 
   
4. Now, choose the reminders you want to transfer out of your display. Once you’ve chosen the required reminders, faucet on the Folder icon on the backside. 
   
5. In the Select a List display, choose the Smart List you wish to transfer the reminders.
   
6. After you choose your most well-liked Smart List, faucet on Add on the high proper nook. 
   

The chosen reminders will now be added to your Smart List and you’ll view it while you open the listing inside Reminders. You can repeat these steps when it’s essential add more reminders to your Smart List sooner or later. 

How to re-arrange Smart Lists on the Reminders app

Smart Lists are there to indicate you duties primarily based on various factors you have got assigned to them. If you’ve bought a bunch of Smart Lists inside Reminders, you could wish to choose which of those lists seem on the high while you open the Reminders app by rearranging it the best way you like. 

1. To rearrange Smart Lists, open the Reminders app.
2. Inside the app, long-press on the listing that you simply wish to transfer to the highest of the “My Lists” part and drag it in the direction of the highest.
   
3. You can repeat this for different reminders you wish to rearrange and place them wherever you deem them proper.

How to handle a Smart List

Once you have got created a Smart List in your reminders, it’s simple to make use of and handle it throughout the Reminders app. 

1. Rename or change the good listing look

1. To rename a listing or change its icon, open the Reminders app and long-press on the Smart List you wish to modify. 
   
2. When an overflow menu seems, choose Show Smart List Info. 
   
3. Alternatively, it’s also possible to entry this selection by first opening the Smart List, tapping on the 3-dots icon on the high proper nook, and deciding on Show Smart List Info.
   
4. Here, faucet on the present title of the Smart List contained in the Smart List Info display after which kind a brand new title that you simply wish to set for the listing. 
   
5. To change the List icon, scroll down and choose the icon you want to apply for the Smart List and choose from one of many colours obtainable on the high to finalize your List icon.
   
6. Once all modifications have been made, faucet on Done on the high proper nook.  
   

2. Sort by means of a Smart List

If you’re discovering it arduous to find duties from inside your Smart List, the Reminders app allows you to view them in numerous sorting choices.

1. To change the sorting order of a Smart List, open the Reminders app and faucet on the 3-dots icon on the high proper nook.
   
2. In the overflow menu, choose Sort By.
   
3. You ought to now see the Sort By possibility develop to a different menu. From right here, you’ll be able to select any of the next choices – Manual, Deadline, Creation Date, Priority, and Title.
   
4. You may also select whether or not you need the association to be sorted in an ascending or descending method primarily based on the sorting you choose. 

3. Show accomplished duties in a listing

The Reminders app allows you to mark duties as accomplished simply by merely tapping on the circle on the left-hand facet of any reminder you create. By default, while you open a listing contained in the app, you shall solely have the ability to see solely these reminders which can be but to be accomplished.

1. To see duties that you’ve accomplished inside a Smart List, open the Reminders app and choose your Smart List. 
2. When the listing hundreds up, faucet on the 3-dots icon on the high proper nook. 
   
3. In the menu that seems, faucet on Show Completed to see duties that you’ve accomplished on this Smart List. 
   

4. Print a Smart List

1. You can print your Smart List by tapping on the 3-dots icon inside a Smart List after which deciding on Print. 
   
2. On the following display, you’ll be able to modify your print choices after which faucet on Print on the high proper nook to print your Smart List. 
   

5. Delete a Smart List

If you not want to entry a Smart List or in the event you’ve completed all of the duties inside a Smart List, you’ll be able to select to delete it at any time.

1. Open the Reminders app and long-press on the Smart List you wish to take away. 
   
2. When an overflow menu seems, faucet on Delete Smart List. 
   
3. You might have to verify the deletion course of by tapping Delete within the immediate that seems. 
   
4. Alternatively, it’s also possible to take away a Smart List by going to the 3-dots icon > Delete Smart List. 
   

Once a Smart listing has been deleted, you’ll not see it seem contained in the Reminders app. However, the duties that you simply had created beforehand will proceed to seem of their unique lists or contained in the ‘All’ part. 

FAQS

What are Smart Lists?

The Reminders app can divide your actions like work, payments, chores, and more into totally different lists or teams. With Smart Lists, customers can customise these lists to indicate up primarily based on a particular situation that you simply’ve set in your reminders. You can select so as to add situations primarily based on location, date, time, precedence, and flag so that you simply’re solely proven these reminders that it’s essential fulfill if you find yourself required to.

Smart Lists allows you to prioritize your reminders primarily based in your current situations and you’ll customise it to indicate reminders for while you’re at residence, for when the weekend comes, for a specific interval of a day, or for while you’ve chosen a precedence or flag filter. Each of those filters will provide much more customizability and you’ll assign a number of situations to group your reminders into.

To provide you with an instance, you’ll be able to create good lists so as to add reminders and duties which can be:

• Due on a sure date/time like next month, tomorrow
• Completed on a sure date/time like final week, two months in the past
• Shared with others you recognize
• Postponed a number of instances previously
• Contain particular phrases and tags
• Set the best by way of precedence
• Estimated to be full inside an hour, day, or so on

You can customise your lists by combining two or more of the aforementioned situations for larger management over how to view them.

How are Smart Lists to Tags in Reminders?

The Smart Lists function is an extension of Tags. Tags assist you to handle your reminders and duties with user-defined tags throughout all Apple gadgets. When you create tags, they’ll seem contained in the ‘All Tags’ tab underneath ‘Tags’ together with all the opposite tags you’ve created within the app.

You may also view the tags you create underneath the ‘My Lists’ part inside Reminders. This is the place Smart Lists are helpful because the Tags you create may be instantly changed into a Smart List. Users can create a Smart List that has been custom-made with situations primarily based on tags, location, date, time, precedence, and flag.

That’s all it’s essential learn about using Smart Lists inside Reminders on iPhone.