How To Share A Printer On Network (Step-by-Step Guide)

How To Share A Printer On Network (Step-by-Step Guide).

To share a printer, you’ll be able to merely join it to a Wi-Fi network. Then, go to Windows Settings > Bluetooth & gadgets > Printers & scanners, and add the printer.

This approach, all of the gadgets linked to the identical network can entry the printer.

But issues don’t at all times work that properly! Wireless printers are infamous for operating into points like continuously going offline.

So, it’s higher to share a printer over a USB connection—particularly when your printer doesn’t include Wi-Fi help.

Let’s see how it’s completed.

Connect the Printer to the Host Computer

To start with, seize the USB A-B cable that got here alongside along with your printer.


Then, use it to attach the printer and a number pc. Here, the host refers back to the PC that shall be sharing the printer.

After that, plug the printer’s energy cable into the wall outlet and switch it on.

Turn on Network Discovery

Now that your printer is up and able to print, it’s time to allow network discovery on the host pc. For that, open the Control Panel and observe these steps.

  1. Click the Network and Internet
  2. Proceed with Network and Sharing
  3. Choose this feature on the left panel.change-advanced-sharing-settings
  4. Check these choices beneath the Private profile.turn-on-file-and-printer-sharing-under-private-profile
  5. Similarly, do it beneath the Guest or Public profile.turn-on-printer-sharing-under-guest-or-public-profile
  6. Now, develop the All Networks profile and choose the choices as proven within the image beneath.all-networks-profile-printer-sharing-settings
  7. Click Save Changes.

Enable Printer Sharing Over the Network

Let’s now configure the printer to seem on the network. To do it, we’ve to entry the Printer Properties from the Windows Settings and allow printer sharing. Here are the detailed steps.

  1. First, open Settings.
  2. Go to the Printers & scanners part.printers-and-scanners-settings-in-windows
  3. Choose the printer you might be planning to share.choose-the-printer-to-share
  4. Select Printer properties on the subsequent display.printer-properties-on-settings
  5. On the subsequent window, go to Sharing and test this feature.share-this-printer-option-in-printer-properties
  6. Assign a singular title to your printer. This will distinguish the printer from the remainder of the gadgets on the network. For instance, I set the title to “OfficeHPPrinter”.setting-name-for-the-printer
  7. Click the Apply button > OK.

Add the Printer to Client Devices

Alright! We’re nearly completed with the host aspect now. Follow these steps so as to add the printer to consumer gadgets on the network.

Important Note: Shutting down/energy minimize on the host pc will even prohibit different computer systems on the network from accessing the printer. Make positive there isn’t a energy disruption for uninterrupted printing.
  1. Open Settings and entry Printers & scanners on the consumer’s device.printers-and-scanners-in-client-pc
  2. Press the Add device button > proceed with Add manually.add-manually-on-client-device
  3. Check the field next to “Select a shared……” > hit Browse.browse-shared-printer-by-name
  4. If prompted, activate the network discovery the identical approach you probably did it earlier on the host pc.
  5. Select the host pc on the subsequent window. Currently, I’m sharing the printer at my office. So, my colleagues have to pick (DEEPENDRA) as a number.double-click-name-of-host-computer
  6. Select the printer.double-click-shared-printer-name
  7. Click
  8. As you’ll be able to see, I’ve efficiently added the printer on my colleague’s pc. You can begin printing now.successfully-added-printer-from-host-computer

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