How To Send A Calendar Invite In Outlook

How To Send A Calendar Invite In Outlook.

While engaged on a undertaking in Outlook, it’s important for all of the group members to be on the identical web page. This not solely helps to handle time effectively however makes collaboration a lot simpler.

Fortunately, Outlook permits you to share your Outlook calendar. Also, you’ll be able to create totally different occasions in your Outlook calendar and invite different members to hitch in. Once they accept your invitation message, they will view all of the occasions within the calendar and get notified at any time when the assembly is about to start.

So, with out additional ado, let’s get into the article to be taught more about sending a calendar invite in Outlook on totally different platforms.

How to Send a Calendar Invite in Outlook?

There are principally two methods to ship a calendar invite on Outlook. One is to ship an invite message, and the opposite is to connect an iCalendar file.

Continue studying additional to know more about each strategies intimately.

Sending an Invitation Message

This methodology is the default manner of sending a calendar invite message on Outlook. Here, you create an occasion within the Outlook calendar and regulate numerous settings earlier than sending the invite message.

For instance, you’ll be able to select to get notified at any time when a member has accepted the invite. Likewise, you’ll be able to permit or forestall others from forwarding the invite outdoors of your group.

Furthermore, you’ll be able to hide the attendee record to take care of the privacy of the attendees.

On the Web App

  1. Open a browser and log in to your Outlook account.
  2. Select the Calendar icon within the prime left nook.
  3. Click the New occasion button.New-event-Outlook-calendar
  4. Fill within the needed particulars in keeping with your preferences. These embrace the next:Enter-calendar-details
    • Add a title: Provide an applicable title in your assembly.
    • Date: Select the date and time to start out the assembly. Toggle on the All day button if you wish to conduct the assembly for an entire day (24 hours).
    • Don’t repeat: Select an possibility inside it if you would like the assembly to happen each day, weekly, month-to-month or yearly.
    • Alarm: Choose to get notifications earlier than the assembly begins on Outlook.
  5. Additionally, click on the More choices button to disclose further choices.
  6. Enter the e-mail handle of the individuals you wish to invite to your Outlook calendar on the Invite attendees placeholder. Click Optional next to it and add individuals who can be a part of within the assembly if they want however not necessary.
  7. Select Response choices on the highest bar.Respond-Options-Outlook-calendar-web
    • Allow forwarding: Enable it to let your attendees ahead the invite to others outdoors your group.
    • Hide the attendee record: Enable it to stop the attendees from viewing one another’s electronic mail addresses. It merely works equally to BCC (Blind Carbon Copy).
    • Request responses: Check this selection to get a notification at any time when any attendee has accepted your invite.
  8. When completed, click on Send.

On Desktop app

  1. Under the Home tab, click on New Items and choose Meeting. Or click on the New Meeting button.New-Calendar-Event-Outlook-Desktop
  2. Click the To button.
  3. Then, add the e-mail handle of the individuals you wish to invite out of your Outlook contacts/ Address Book. Then, fill within the following fields.Add-Outlook-event-attendees
    • Required: Email handle of the particular person for whom becoming a member of the assembly is necessary.
    • Optional: Email handle of the one that can accept the invite however not essentially attend it.
  4. Enter the opposite particulars (Subject, Location, Meeting begin and finish time) as per your necessities.
  5. Click Scheduling Assistant. Then, you’ll be able to view a listing of all of your attendees and test if they’re accessible for the desired time interval. This characteristic could not seem in the event you aren’t using Office 365 or related to Microsoft Exchange.Scheduling-Assistant-option
  6. Click Add Attendees to incorporate attendees out of your Address ebook.
  7. Customize different particulars below the Meeting tab, akin to response, reminder, and recurrence choices.
  8. Click Send.Click-Send

On Android/iPhone

  1. Open the Outlook app and faucet Calendar on the backside bar.
  2. Tap the plus icon to create a brand new calendar occasion.Plus-icon-Outlook-calendar-Android
  3. Enter the required assembly particulars.New-event-Outlook-Calendar
  4. Tap the tick icon within the prime proper nook. 

Using the iCalendar attachment

This methodology forwards an iCalendar file (.ics format) as an attachment to the attendees. Once they open the hyperlink, they will import your calendar particulars to their very own. However, you don’t obtain any notifications in regards to the attendees accepting your calendar invite.

  1. Click New Items and choose Appointment.New-Appointment-Outlook-calendar
  2. To add the attendee’s emails, click on Invite Attendees.Forward-as-iCalendar
  3. Enter the emails next to the To discipline. Also, specify the Start, End time, and different particulars like Subject and Location.Enter-attendee-details
  4. Under the Appointment tab, click on Forward and choose Forward as iCalendar.Forward-as-iCalendar

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