How To Backup And Restore Outlook Emails

Not like different platforms, Outlook doesn’t create or save a backup of your information routinely. Moreover, Outlook isn’t very versatile, and there are restricted methods you possibly can retailer your information, like emails, Contacts, Calendar, and more. 

The one means you possibly can carry out a protected backup and restore course of is by exporting your current information as a .pst file. To revive your emails, the secret is to extract the info once more from the identical .pst file. 

How to Backup Outlook Emails?

One technique to backup your Outlook emails is to export them as .pst information and save them domestically in your laptop. Alongside together with your emails, your attachments can even be saved within the .pst information. Right here’s how one can backup utilizing this manner: 

1. From the Outlook ribbon, click on on File. 
   
2. Click on on Open & Export. Then, go to Import/Export. 
3. From the listing of choices, click on on Export to a file. 
4. Then, choose Subsequent. 
   
5. Then, click on on Outlook Information File (.pst) > Subsequent. 
6. Now, you possibly can choose Inbox solely to backup your emails. However, if you wish to embrace all different objects, choose your e mail account on the high. You can too verify the field for Embody subfolders. Then, click on on Subsequent. 
   
7. Click on on Browse after which choose your required location to save lots of the exported file. 
8. You’ll get three choices for what you are able to do with the duplicate information. As an example, you possibly can select from Change duplicates with objects imported, Permit duplicates to be created, or Don’t import duplicates.  
9. Choose an possibility after which give your file a reputation as nicely. 
10. That is optionally available, however you possibly can add a password to your .pst file to maintain it safer. Then, click on on End. 
    

When you’re utilizing Outlook 2010 or 2007, there are slight variations in some settings whereas backing up your emails. Whereas utilizing Outlook 2010, you’ll must click on on the File tab after which go to Choices. Then, click on on Superior > Export. From there, you possibly can comply with the steps above to export your file. 

When you’re utilizing Outlook 2007, you’ll must go to File after which click on on Import and Export. The remainder of the steps are much like the above. 

For more safety, it can save you the .pst file to any laborious drive or any safe cloud-based space for storing. 

How to Restore Outlook Emails?

Restoring emails on Outlook is to import the identical .pst information you exported as backup in your PC. All you must do is comply with these steps: 

1. Go to File from the menu. 
2. Then, click on on Open & Export. 
3. Choose the Import/Export possibility. 
4. From the listing of choices, click on on Import from one other program or file. 
5. Since we need to restore our .pst file, click on on Outlook Information file (.pst). 
6. Now, browse and find the backup file you simply created. 
7. You possibly can select an possibility on what you need to do with the duplicate information, like Change, Create duplicates, or Keep away from duplicates.  
   
8. Find and choose your .pst backup file. 
   
9. Right here, you’ll get extra choices, like Import objects to present folder and Import objects to the identical folder in. 

If you choose the primary possibility, it would save your information and saved folder construction to the folder you had opened previous to utilizing the import function. 

If you wish to restore your information to a distinct account or system, click on on the choice that claims Import objects into the identical folder in. Then, choose a brand new account. 

10. Lastly, click on on End. 

How to Restore Deleted Emails in Outlook?

In case you unintentionally delete some emails out of your Outlook, you possibly can nonetheless retrieve them. However, it’s value noting that Outlook solely briefly saves deleted objects/folders for 30 days. After that, they’re completely deleted. When you’re pretty throughout the time vary, one simple technique to restore deleted folder is thru the settings. 

1. Open the e-mail folder listing in your Outlook. 
2. Then, click on on Deleted Objects or Trash. 
3. After finding your particular e mail/merchandise, hit right-click after which click on on Transfer from the drop-down menu. 
4. Choose the Different Folder possibility. 
5. Then, choose Inbox after which transfer your e mail. 
6. Click on on OK.