How To Use Microsoft Teams (Step-By-Step Guide).
As workspaces grow to be hybrid, all professionals should be acquainted with platforms like Microsoft Teams. Microsoft Teams is a collaboration app used largely by academic establishments and organizations. With the number of options it presents, MS Teams can get fairly complicated for a brand new consumer.
MS Teams presents private {and professional} accounts. While a private Teams account is simple to navigate, Teams for college or office have plenty of options which may be unfamiliar to the consumer.
How to Use Microsoft Teams?
There are three variations of MS Teams: cell, desktop, and internet. You can set up the desktop model from the official Microsoft Site. For the cell variations, set up the appliance from Play Store for Android and App Store for iOS/iPadOS.
Once you open the Microsoft Teams app, the appliance will immediate you to register. Use the username your group despatched you to log in to your Teams account. Once you enter the appliance, you’ll be able to view the navigation panel on the left aspect of this system’s window. The navigation panel hosts completely different features accessible so that you can use.
Activity Tab
The exercise tab on MS Teams shows normal notifications from the MS Teams app. You will obtain alerts if a member joins or leaves the Teams group, a colleague mentions you in a channel, and remind you of a scheduled assembly.
If you see a quantity on a crimson circle on high of the exercise tab icon, you might have obtained new notifications.
Chat Tab
You can bask in personal conversations and even create a non-public group together with your colleagues within the chat tab. If you want, you possibly can additionally begin a non-public audio or video name from this part. You can use this part to make conversations you discover irrelevant so as to add to your Team channel.
If you not want to view or take part in a dialog, MS Teams presents the choice to cover, mute, or delete the dialog. When you hide a dialog, the content material stays intact, however the dialog is moved from the chat part to the archives.
Muting a dialog means you’ll not obtain notifications for message updates for that specific dialog. You can use this function for those who discover a dialog distracting or much less vital.
Deleting a dialog will take away your copy of the whole dialog with a consumer. However, their copy stays intact till they take away it for themselves. MS Teams doesn’t push notifications alerting recipients for both of those actions.
Teams Tab
The Teams tab is probably the most used part of the Teams software. Depending on when you have permission, you’ll be able to create completely different Teams and add workers to the created Teams.
Each Team can have completely different channels for discussions. For instance, you might be part of the HR Team and the Finance Team. Under every Team, you could have a General channel for dialogue or a channel to debate your Team’s roadmap. For your accessibility, Teams has additionally supplied the function to Schedule a gathering from the channel view of the Teams part.
The Teams tab has a number of tabs of its personal. When you head to a channel, you’ll be able to see the Post, Files, and Wiki tabs. You can view more tabs if the administrator has built-in an software with the channel.
Post
The Post view is the place you’ll be able to type discussions together with your colleagues. You can use a number of options supplied by MS Teams whereas composing a message or interacting with the message in Post view. These choices are additionally accessible for personal messages.
Compose a Message
To compose a message within the Post view, click on on the New Conversation button. In the “Start a new conversation” you can begin typing your message.
While composing your messages, you should use formatting options, connect recordsdata, emojis, GIFs, and even create a ballot. To point out a consumer, you should use the ‘@’ image earlier than typing out their username. MS Teams additionally presents the function of sending reward.
Interact with a Message
There are a number of methods you possibly can work together with a message within the Post view. If you need to reply to a particular message from the dialog, chances are you’ll click on on the “Reply” possibility under the message.
Additionally, for those who want to interact with the message in different methods, hover over the message. You can react to the message or choose the three-dot to carry out actions like save, translate, and pin.
Files
The Files tab within the Teams part holds all recordsdata together with images and paperwork on this tab. Additionally, you too can add, share, sync, and delete your recordsdata on this area. You can collaborate on recordsdata from packages equivalent to Excel, Word, and Powerpoint together with your colleagues on this view.
Wiki/Notes
The next part seems otherwise relying on when you have Teams for college or work. However, this part acts equally. For college, you’ll be able to view notes on matters your Team administrator has added. Teams for work customers can view this part as ‘Wiki’.
This part is used to maintain shared notes. You can both view or create a brand new notice of your personal within the Wiki part.
Integrate Other Apps
You can add a brand new tab operating an exterior software within the Teams part. Click on the +signal on the tab and await a brand new window to load. Teams will show the functions which might be built-in by your administrator which you can add to your tab.
Calendar Tab
The calendar part features a grid that shows your schedule. If you’ve accepted any assembly invitations, they’ll present up within the calendar grid. You may create, be part of or schedule a gathering from this part.
Create a Meeting
If you urgently should name a gathering, you choose the Meet Now possibility on high of the view.
- On the Calendar view, choose Meet Now.
- Give your assembly a reputation.
- Select both Meet Now or Get a Link to Share. You will get the prospect so as to add customers from the assembly as properly.
Schedule a Meeting
Teams lets you plan conferences prematurely from the calendar view.
- Select New Meeting.
- In the window, enter the main points about your assembly.
- Click Save/Send.
Join Meeting
If you’ve been invited to a gathering with a gathering ID, you’ll be able to enter the assembly from the Calendar part in Teams.
- Click on Join with an ID.
- In the pop-up, enter the Meeting ID and the Meeting Passcode.
- Select Join Meeting.
Assignments Tab (Teams for School)
This tab is out there for those who’re using Teams for college. Depending on for those who’re a instructor or a pupil, you’ll be able to create or view your assignments. Click on the Create button to create a brand new Assignment or Quiz. You may enable an present task from a category.
The Assignment part has three tabs: Assigned, Returned, and Drafts.
Assigned
As the title suggests, you’ll be able to view the assignments which might be assigned on this part. Next to the task, you’ll be able to view the variety of college students which have turned of their assignments.
Returned
After your college students submit their assignments, you’ll be able to entry them from the Returned part.
Drafts
All the assignments that haven’t been assigned but are saved within the Drafts part. This part is beneficial in case your group requires you to realize approval earlier than assigning duties.
Calls Tab
The calls part has Phone and Contacts tabs.
Phone
You could make calls, view, or add a pace dial and name historical past from this part. The name historical past holds sections that embody All, Missed, and Incoming calls. If the recipient has left a Voicemail, you too can entry it beneath the History part.
Contacts
You can view the contacts you’ve added on this part. If you want to add a contact, click on on the Add Contact button and enter both the contact’s title or quantity. You can add contacts inside or exterior your Teams group.
Files
The Files tab helps you view all recordsdata you’ve obtained both in personal chats or in a Teams channel. You can also view the recordsdata you’ve created or that somebody has shared with you saved in your OneDrive.
To open, obtain or copy the hyperlink of a doc within the File part, head to the situation the file is saved and choose the three-dot menu. Click one of many choices to finish your motion.
How to Configure Microsoft Teams Settings?
Microsoft Teams has extra settings that enable you to personalize your Teams expertise. From the settings, you’ll be able to carry out actions like altering the show, privacy settings, and managing gadgets utilized by the Teams software.
You can go to the settings by clicking on the three-dot menu next to your profile icon within the top-right nook.
General
The normal part helps you arrange the Theme, Layout, Language, and your Teams login display. You may arrange computerized replies for if you’re offline within the General part.
Accounts
If you might have a number of accounts beneath the identical Teams credential, you’ll be able to handle them from the Accounts part.
Privacy
The privacy part helps you handle your contacts, notifications, and different interplay settings. You can handle Do Not Disturb, Blocked contacts, Keyboard shortcuts, Read receipts, Surveys, and Other linked experiences.
Notifications
You can observe your electronic mail exercise, and alter notification look and sound. You may handle the notifications you obtain from Teams chat, and conferences, and look at different customers’ exercise standing.
Devices
You can handle your audio and video gadgets from this part. If you might have a number of enter gadgets linked, you’ll be able to select which device you need to use within the Teams app. You may configure your gadgets by enabling Noise suppression.
Other settings embody App permissions, Accessibility, Captions and transcript, Files, and Calls. Microsoft Teams has included an outline beneath every possibility to help you in configuring your settings.
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