How To Reduce PowerPoint Presentation PPT Size

When it involves creating engaging shows, PowerPoint affords flexibility so as to add thrilling components like charts, diagrams, images, movies, and many others. You can use them in your slides to make them visually interesting, however the identical may find yourself in a big PPT file.

If the scale of your PPT file is just too giant, it might probably take longer to load or have points whereas sharing. In such instances, decreasing the PPT measurement might help. We have listed some confirmed strategies, like compressing media and PPT recordsdata, that may make your presentation more manageable.

How to Reduce the File Size of Multimedia in PowerPoint?

The measurement of the media recordsdata, similar to images, movies, or audio, contributes to giant PPT sizes. You can plan to cut back the PPT measurement whereas designing the slides themselves if the ppt measurement is a significant concern to you. Consider these tricks to scale back PPT measurement with out compromising media high quality.

Insert Pictures Instead of Copying and Pasting

While including images to the presentation, it’s at all times best to insert photos relatively than copy-pasting them to cut back the file measurement. Copy-pasting a picture may omit formatting and compression that undergoes whereas inserting the image and will import additional info with it.

To insert an image onto a PowerPoint slide:

1. Choose a slide the place you wish to insert an image.
2. Click the Insert tab after which click on Picture.
   
3. Select a photograph out of your device and click on Insert from this dialog field. 
   

Use Smaller Image Files

If your presentation wants loads of images, insert photos of smaller sizes beforehand. You can select small-size images or decrease their decision using image enhancing software program earlier than inserting them into your slides.

Another tip is to insert images in JPEG or JPG format, as they normally have smaller file sizes. If the image has different codecs, convert them into JPEG or JPG using any image editor. 

Compress Pictures in Your Presentation

Powerpoint has a picture formatting choice to compress photos to cut back the file measurement with out dropping the standard. You can compress all or any image with these steps: 

1. Double-click on the image of the slide to load the Picture Format instruments.
   
2. Click on Compress Pictures.
   
3. Uncheck Apply solely to this image to use these settings to all photos within the doc.
   
4. Make positive the Delete cropped areas of images is checked to take away the cropped portion.
5. Also, make sure the button for Use doc/default decision is chosen.

Compress Videos and Audio in Your Presentation

Your PPT measurement may considerably improve importing video and audio recordsdata. If it is advisable to scale back the general file measurement, it is smart to compress these recordsdata. You can compress these media recordsdata within the PowerPoint itself.

To compress movies and audio in PPT:

1. Click on the File menu and go to the Info part.
   
2. Click the Compress media drop-down.
   
3. Now select a compression high quality amongst these 3 high quality choices as your requirement.

Alternatively, you should use a number of free on-line video compression instruments to cut back media measurement earlier than inserting them.

Link to Audio or Video Files

Videos and audio recordsdata are typically bigger, so Including media recordsdata in your presentation clearly contributes to elevated PPT measurement. You can alternatively hyperlink the audio or video recordsdata within the PPT as a substitute of together with the precise file.

To Link to audio or video recordsdata in a PowerPoint slide:

1. Choose a slide the place you wish to hyperlink.
2. Click the Insert tab after which click on on a drop-down beneath Video or Audio.
   
3. To insert Video hyperlink:
   • Click on Online Videos to insert a video hyperlink from any web site. 
     
   • Click on This Device to insert the video hyperlink out of your native device.
     
4. To insert the Audio hyperlink:
   • Click on Audio on My PC to insert an audio hyperlink out of your native device.
     
5. From this dialog field, choose a video/audio out of your device.
6. Click the drop-down beside Insert and click on Link to File. 

Subset the Embedded Fonts

We counsel using PowerPoint inbuilt fonts relatively than customized fonts. If you utilize customized fonts, make sure you embed solely characters utilized in your PPT as a substitute of embedding complete font recordsdata using these steps: 

1. Click on the File menu and go to Options.
2. In this pop-up display, Click on Save.
   
3. Now underneath Preserve constancy when sharing this presentation, examine on Embed fonts within the file
   
4. Select Embed solely the characters used within the presentation.

Avoid Using 3D Models

The newer variations of PowerPoint assist you to create 3D fashions to make the presentation more engaging. However, using them may add as much as the file measurement if you end up already struggling to cut back measurement. So to cut back the scale of your presentation, you’ll be able to change 3D fashions with inventory photos as a substitute.

How to Reduce the File Size of the Presentation? 

If you’re performed with compressing embedded recordsdata, and but the file measurement appears giant, you’ll be able to strive these strategies to compress additional your PPT file:

Convert Your Presentation to PPTX Format

If you’re using an older model of PowerPoint, you could be saving your presentation in PPT format. You can save your presentation in PPTX format to decrease file measurement because it’s a brand new and well-optimized format that consumes much less house. 

To save a PPT right into a PPTX format:

1. Open your PowerPoint presentation.
2. Click on the File menu and click on on Save as.
   
3. Click on Browse.
4. In this pop-up window, select *.pptx format from Save as sort drop-down.
   
5. Now click on on Save.

Compress Powerpoint Presentations as a ZIP File

A ZIP file is a compressed file format that reduces file measurement for quicker sharing. If you wish to decrease the PowerPoint presentation measurement to make sharing more manageable, you’ll be able to compress your PPT as a zipper file. 

To compress a PPT right into a ZIP file:

1. Locate and choose the PPT file in your file explorer.
2. Right-click in your ppt file.
3. Click Send to and select the Compressed(zipped) folder choice.
   
4. You can rename it if you want.

Convert  PPT to PDF

If you’re engaged on a presentation and wish to share with somebody or put it aside for future reference, you’ll be able to convert the PPT file to PDF format. Even although it will be troublesome to change a PPT, it takes up much less house whether it is in PDF format by eradicating audio and video recordsdata and compressing images.

To convert the PPT right into a PDF:

1. Open your PowerPoint presentation.
2. Click on the File menu and click on on Save as.
   
3. Click on Browse.
4. In this pop-up window, select *.pdf format from Save as sort drop-down.
   
5. Now click on on Save.

Compress PPT Files Using Third-party Apps

There are many free recordsdata compressing purposes to decrease file sizes accessible on-line. You can depend on some high-rated or trusted web sites to compress the PPT file to cut back its measurement. If the file measurement is just too massive, they may cost you or require login.